The Postal Stationery Commision / Commision Meeting 2010 - Revision of Guidelines
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CURRENT Guidelines for Judging Postal Stationery Exhibits INTRODUCTION These Guidelines are issued by the FIP Postal Stationery Commission to further explain the Special Regulations for the Evaluation of Postal Stationery Exhibits (SREV) which were approved by the 54th FIP Congress in 1985 in Rome (Revised at the 61st FIP Congress in 1992 in Granada). They are intended to provide general guidance regarding: A. The definition and nature of postal stationery B. The principles of exhibit composition, and C. The judging criteria of exhibits of postal stationery, and should be read in conjunction with both the Special Regulations referred to above and the General Regulations for the Evaluation of Competitive Exhibits at FIP Exhibitions(GREV). Whilst the Commission was unanimous in recognising that any collector is perfectly free to build and develop a collection in any way he or she considers appropriate, the Commission felt that it had a duty to inform and guide in relation to the collection of postal stationery so that the true nature and purpose of the various classes of material commonly grouped under this heading can be properly appreciated by all those who have an interest. To this end, an attempt has been made to produce a generally acceptable definition of postal stationery with suitable qualifications covering associated material. |
SUGGESTION Guidelines for Judging Postal Stationery Exhibits lntroduction These Guidelines are issued by the FIP Postal Stationery Commission to give practical advice on how to apply the GREV and the Special Regulations for the Evaluation of Postal Stationery Exhibits (SREV) which were approved by the 54th FIP Congress in 1985 in Rome (Revised at the 61st FIP Congress in 1992 in Granada and at the XX FIP Congress in YYYY. The guidelines have been developed to assist exhibitors in the preparation and judges in the evaluation of postal stationery exhibits. They are intended to provide guidance regarding: 1. The definition and nature of postal stationery 2. The principles of exhibit composition, and 3. The judging criteria of exhibits of postal stationery. |
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A. Definition and Nature of Postal Stationery 1) A generally accepted traditional definition of postal stationery can be stated as follows: Postal Stationery comprises postal matter which either bears an officially authorised pre-printed stamp or device or inscription indicating that a specific face value of postage or related service has been prepaid. N.B. whilst traditionally the presence of a printed stamp impression has been fundamental to an item being generally accepted within the definition of postal stationery (ref. SREV, article 2), a number of countries issued so-called "formula" items which were sold to the public bearing adhesive stamps, prior to the issue of postal stationery items withimpressed stamps. More recently a growing number of Postal Administrations have introduced postal stationery which, while sold to the public at a specific price, merely indicates that a particular service/postage rate has been prepaid without indication of value - termed "non value indicators" (NVl). Such material would of course be appropriately included in collections and exhibits of postal stationery. The position regarding items which are similar or identical in format to normal postal stationery but which do not bear either a stamp impression or an indication of value or service is more open to debate, and at the present time, exhibits consisting entirely of such unstamped items are probably best shown out of competition in FIP lnternational Exhibitions. The situation is however a developing one and the Commission may well wish to produce further guidance on this in due course . |
1. The Definition and Nature of Postal Stationery The FIP Postal Stationery Commission definition of postal stationery is: "Postal Stationery comprises posfal matter which either bears an officially authorised pre-printed stamp or devÍce or inscription indicating that a specific face value of postage or related service has been prepaid" |
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2) The physical form of the paper or card on which the stamp etc. has been printed depends upon the specific purpose for which a particular item of postal stationery is intended. The earliest stamped items of postal stationery were usually letter sheets (termed covers) and envelopes. The other forms of postal stationery commonly include postcards, wrappers (newspaper bands), registration envelopes, certificates of posting, letter cards, and air letter sheets (aerograms), but other types of documents bearing impressions of postage stamp designs have been produced by a number of countries. Other categories of stamped stationery which are designed to prepay related but strictly non-postal purposes and which are commonly included in postal stationery collections aretelegraph forms and postal orders. N.B. ln some cases the imprinted stamps found on telegraph forms are actually inscribed'POSTAGE" and were accepted as postage stamps when detached from their original form. |
1.1. The Physical Form The physical form of the paper or card on which the stamp etc. has been printed depends upon the specific purpose for which a particular item of postal stationery is intended. The earliest stamped items of postal stationery were usually letter sheets (termed covers) and envelopes. The other forms of postal stationery commonly include postcards, wrappers (newspaper bands), registration envelopes, certificates of posting, letter cards, and air letter sheets (aerograms), but other types of documents bearing impressions of postage stamp designs have been produced by a number ofcountries. |
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3) Postal Stationery can be grouped into the following classes according to the manner of its availability and usage: a) POST OFFICE ISSUES: Stamped stationery prepared to the specification of and issued by Postal Administrations for public use. lt is important to distinguish unofficial private modifications of normal Post Office issues made for philatelic purposes which are often termed "REPIQUAGES". b) OFFICIAL SERVICE ISSUES: Stamped stationery produced for the use of Government Departments only. lmprinted stamps may be similar to those found on Post Office issues or of a special design. Alternatively, Post Office issues may be adapted for Official Service by overprinting etc.. c) Forces (MILITARY) ISSUES: Stamped stationery produced for the use of members of the armed forces. lmprinted stamps may be similar to those found on Post Office issues of special design. d) STAMPED TO ORDER (PRIVATE) ISSUES: Stamped stationery bearing stamps of Post Office design applied with Postal Administration approval and within specified regulations to the order of private individuals or organisations. lmprinted stamps may cover a wider range of denominations and hence designs to those found on Post Office issues. N.B. lt is important to distinguish within the stamped to order class between those items which where produced for genuine postal usage and those produced for philatelic purposes. e) LOCAL POST ISSUES: Stamped stationery produced by private postal agencies with varying degrees of Postal Administration recognition or support. lt is also possible to classifu postal stationery according to the type of postal or associated service for which it is intended. Examples of such services include the following: D POSTAGE: Surface/airmail- local, inland, foreign, - letters, post cards, parcels, newspapers, etc. g) REGISTRATION: lnland, foreign. h) TELEGRAPH: lnland, foreign, etc. i) RECEIPT: Receipt of posting - letters, parcels. j) MISCELLANEOUS FEES ETC: Postalorders, money orders, other documents bearing impressions of stamp designs etc. |
1.2 The availability and usage Postal Stationery can be grouped into the following classes according to the manner of its availability and usage: 1.2.1 Post office issues: Stamped stationery prepared to the specification of and issued by Postal Administrations for public use. lt is important to distinguish the unofficial private modifications of normal Post Office issues made for philatelic purposes 1.2.2 Official service issues: Stamped stationery produced for the use of Government Departments only. lmprinted stamps may be similar to those found on Post Offìce issues or of a special design. Alternatively, Post Office issues may be adapted for Official Service by overprinting etc. 1.2.3 Forces (military) issues: Stamped stationery produced for the use of members of the armed forces. lmprinted stamps may be similar to those found on Post Office issues of special design. 1.2.4 Stamped to Order/Printed to Private Order issues: Stamped stationery bearing stamps of Post Office design applied with Postal Administration approval and within specified regulations to the order of private individuals or organisations. lmprinted stamps may cover a wider range of denominations and hence designs to those found on Post Offlce issues. lt is important to distinguish within the stamped to order class between those items which were produced for genuine postal usage and those produced for philatelic purposes. 1.2.5 Local post issues: Stamped stationery produced by private postal agencies with varying degrees of Postal Administration recognition or support. It is also possible to classiff postal stationery according to the type of postal or associated service for which it is intended. Examples of such services include the following: 1.2.6 Postage: Surface/airmail - local, inland, foreign, - letters, post cards, parcels, newspapers, etc. 1.2.7 Registration: lnland, foreign. 1.2.8 Telegraph: lnland, foreign, etc. 1.2.9 Receipt: Receipt of posting - letters, parcels. 1.2.10 Miscellaneous fees etc: Postal orders, money orders, other documents bearing impressions of stamp designs etc. |
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1.3 "Borderline" Postal Stationery (UK) 1.3 Other accepted forms of Postal Stationery Traditionally the presence of a printed stamp impression has been fundamental to an item being generally accepted within the definition of postal stationery. However ¡t ¡s necessary to mention items that are "borderline" postal stationery: (UK) All thought not str¡ctly falling within the defìnition of Postal Stationery set out in 1., the following are also accepted forms of Postal Stationery: 1.3.1 Formular cards. A number of countries issued so- called "formula/' items which were sold to the public bearing adhesive stamps, pr¡or to the issue of postal stationery items with impressed stamps. These formular cards can be included in postal stationery exhibits. (AUSTRALIA) 1.3.1 Formula stationery. A number of counlries issued so called "formula" items which were sold to the public bearing adhesive stamps, as fore- runners to the issue of postal stationery items with impressed stamps. These formula items can be included in postal stationery exhibits. 1.3.2 Non value indicators. More recently a growing number of Postal Administrations have introduced postal stationery which, while sold to the public at a specific price, merely indicates that a particular service/postage rate has been prepaid without indication of value - termed "non value indicators" (NVl). Such material is of course appropriately included in exhibits of postal stationery. 1.3.3 Telegraph Forms & Money Orders (Postal Orders). Because of the different use of these items in different countries, telegraph forms and money orders (postal orders) are sometimes most appropriate ¡n postal stationery exhibits and sometimes in revenue exhibits. lf the fee paid is related to a postal service it is defined as postal stationery, but if the fee is a tax we recommend to exhibit in the revenue class. (Denmark) 1.3.3 Telegraph Forms can be exhibited as postal stationery. 1.3.4 Money Orders/Postal Orders/Postal Notes can be exhibited as either postal stationery or revenues. 1.3.45 lnternational Reply Coupons have traditionally been accepted as part of postal stationery and can be exhibited in this class (Denmark)1.4 Not accepted as Postal Stationery 1.3.'l 1.4.1Unstamped formular (UK) formula items (AUSTRALIA) (others than those mentioned in 1.3.1), unstamped military stationery, unstamped postal administration stationery, (D EN MAR K) official, franks, meter post impressions and privately generated 'Postage Paid lmpressions'are all considered outside the definition and should not be exhibited in the postal stationery class. 1.4 1.5 Cubouts (cut squares) in postal stationery exhibits Postal stationery exhibits should normally be of entire items. Where certain items are very rare in entire form or are only known to exist in cut-down (cut square) form they would be acceptable as part of an exhibit, as would a study for example of variations in the stamp dies used or those with rare cancellations etc. The use of postal stationery stamps as adhesives would also properly form part of an exhibit of postal stationery. |
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B. Principles of Exhibit Composition An exhibit of postal stationery should comprise a logical an coherent assembly of unused and/or used items of postal stationery as defined by the guidelines produced by the FIP Postal Stationery Commission to illustrate one or more of th categories set out below. The plan or concept of the exhibi should be set out on an introductory sheet (ref. GREV, Article 3.3). a) The issues of a particular country or associated group b) The issues of a particular chronological period; c) The issues of a particular class of postal stationery; (r sectionA3)a-e; d) The issues of a particular type of postal or associated service; (ref. section A 3 f - j; e) The issues relating to a particular physical form of the paper or card; (ref. section A 2). Postal stationery exhibits should normally be of entire items Where certain items are very rare in entire form or are only known to exist in cut-down (cutsquare) form they would be acceptable as part of an exhibit, as would a study for example of variations in the stamp dies used or those with rare cancellations etc. The use of postal stationery stamps as adhesives would also properly form part of an exhibit of postal stationery. |
2. Principles of Exhibit Composition 2.1 The Exhibit Composition An exhibit of postal stationery should comprise a logical and coherent assembly of unused and/or used items of postal stationery (as defìned in 1.0) to illustrate one or more of the categories set out below. a) The issues of a particular country or associated group b) The issues of a particular chronological period c) The issues of a particular class of postal stationery (1.2.1-1.2.5) d) The issues of a particular type of postal or associated service (1.2.6-1 .2.10) e) The issues relating to a particular physical form of the paper or card (1.1). ln a postal stationery exhibit the exhibitor tells a story with the exhibit. Normally it is the story about the development of the postal stationery items lhemselves. lt can begin with the reason why the postal stationery was issued following with the possible essays and/or proofs. lt can then describe the development of the items, different printings, colours, perforations, papers, errors etc. The usage of the items, the rates, routes, cancellations and other aspects are a secondary part of the story and may not be a dominant part of the exhibit. The exhibits may be planned chronologically, geographically (e.g. by local/national districts), by mode of transporUservice, or by any other way that the exhibitor may feel appropriate to employ. The subject chosen needs to be appropriate in scope for both the initial and also the potential size of the exhibit. 2.2 One Frame Exhibits A One Frame exhibit of Postal Stationery is intended to be an exhibit within the categories mentioned in 2.1 with a very narrow theme that fits into one frame. lf a theme can be shown in more than one frame, it is not suitable as a theme for a one frame exhibit. A selection of items from a multiframe exhibit may be suitable only if the selection can completely treat a natural sub{heme of the exhibit within one frame. An extract of a multiframe exhibit showing only the best items ("cherry picking") from a multiframe exhibit is not appropriate as a one frame exhibit. As with multi-frame exhibits One Frame Exhibits should have primary focus on the postal stationery itself. Exhibits with a heavy emphasis of usage are unlikely to succeed. 2.3 The lntroductory Sheet (orTitle Page) All Postal Stationery exhibits must include an introductory sheet. This introductory sheet must consist of: - The title of the exhibit - Short, precise and relevant general information on the subject - A description of the purpose of the exhibit r A description of the scope of the exhibit (What is included in the exhibit and what is omitted) - A plan of the structure of the exhibit - chapters or sections etc.- rather than a "frame by frame" or "page by page" description - A list of personal research by the exhibitor within the subject (with references to articles or literature) - A list of the most important literature references. |
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C. Judging of Postal Stationery ln agreement with Articles 4.3 and 4.10 of the General Regulations of the FIP Exhibitions (GREX), GeneralWortd and lnternational Exhibitions should provide for a speciflc Postal Stationery Class to be exhibited as an entity in one part or room of the exhibition. ln other exhibitions where no separate class has been designated it is desirable that postal stationery exhibits be grouped geographically within the Traditional Philately Class except for airmail items which may be more appropriately exhibited within the Aerophilatelic Class. ln judging a postal stationery exhibit the jury will use the following general criteria (ref. GREV, Article 4.2): a) Treatment of the exhibit - ref. GREV, Article 4.3 b) lmportance of the exhibit - ref. GREV, Article 4.4 c) Philatelic and related knowledge, personal study and research - ref. GREV, Article 4.5 d) Condition and Rarity - ref. GREV, Article 4.6 e) Presentation - ref. GREV, Article 4.7. Exhibitors should be aware of the need to consider carefully the various aspects which combine together to maximise the award an exhibit can attract. Some indications are given below of the basic elements underlying each individual criterion. |
3. Judging of Postal Stationery ln agreement with Articles 5.7 of the General Regulations of the FIP Exhibitions (GREX), GeneralWorld and lnternational Exhibitions should provide for a specific Postal Stationery Class to be exhibited as an entity in one part or room of the exhibition. ln other exhibitions where no separate class has been designated it is desirable that postal stationery exhibits be grouped geographically within the Traditional Philately Class. ln judging a postal stationery exhibit the jury w¡ll use the following general criteria (ref. GREV, Article 4.2): 1. Treatment - ref. GREV, Article 4.5 2. Philatelic lmportance - ref. GREV, Article 4.6 3. Philatelic and related Knowledge, Personal Study and Research - ref. GREV, Article 4.7 4. Condition - ref. GREV, Article 4.8 5. Rarity - ref. GREV, Article 4.8 6. Presentation - ref. GREV, Article 4.9. Exhibitors should be aware of the need to consider carefully the various aspects which combine together to maximise the award an exhibit can attract. Some indications are given below of the basic elements underlying each individual criterion. |
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a) Treatment of the Exhibit Degree of advancement, originality, completeness of exhibit: Does the exhibit show the greatest degree of advancement in terms of the material exhibited? ls the approach orthodox, or has an unusual or original interpretation been used? How complete is the treatment of the subject chosen? Has the subject been chosen to enable a properly balanced exhibit to be shown in the space available? Does the material exhibited properly correspond with the title and description of the exhibit? |
3.1 Treatment (20 points) Treatment of the exhibit reflects the degree to which the exhibitor is able to create a balanced exhibit characteristic of the chosen subject. A logical progression that is easy to follow and a clear concise write up will help the jurors to appreciate the exhibit. ln assessing treatment jurors will check that the statements made in the introduction and plan are adequately represented in the display. The exhibit is evaluated on whether: . The completeness of the material shown in relation to the scope of the exhibit . The subject has been chosen to enable a properly balanced exhibit to be shown in the space available . The primary focus is the stationery itself and secondarily the usage . The content reflects the title, purpose, scope and plan . There is a logical flow in the exhibit . The headlines ofeach page support the understanding of the treatment . There is a good balance between the different parts of the exhibit . There is a natural start and ending point of the exhibit . There is no duplicated material (For instance: Two similar items postmarked in two d¡fferent cities are in a postal stationery exhibit duplication) The lntroduction Page is evaluated on whether if it: . lntroduces the purpose of the exhibit . Deflnes the scope of the exhibit . Explains the structure of the exhibit . Has a plan of the exhibit . Mentions the most important literature/references |
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The selection of material for a postal stationery exhibit involves a compromise between the many pages of material the exhibitor may wish to show and the number of pages that will flt in the frames allotted by the exhibition management. This selection is an important factor not only in assessing treatment, but also knowledge. Providing a clear indication is given, the exhibitor may omit material that is of lesser signiflcance. ln general, the common items of an issue may be represented by a token showing, while the better material of the same issue should be shown in depth. The judges will appreciate that this treatment shows the exhibitor's knowledge of the material. |
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b) Importance The "importance" of an exhibit is determined by bot the significance of the actual exhibit in relation to th subject chosen and the overall significance of that subject to the field of Postal Stationery in general. |
3.2 Philatelic lmportance (10 points) The "importance" of an exhibit is determined by both the significance of the actual exhibit in relation to the subject chosen and the overall significance of that subject. ln assessing the importance of the exhibit consideration is given to: . How difflcult is the selected area? . What is the significance of the selected area relative to world philately? . What is the significance of the selected area relative to the national philately of the country? . What is the significance of the material shown in the exhibit relative to the selected area? |
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c) Philatelic and related Knowledge, Personal Study and Research The exhibit should demonstrate a full and accurate appreciation of the subject chosen, and a detailed study of existing information. The jury should take due account ofthe personal study and any research cârr¡ed out by the exhibitor (ref. GREV, Article 4.5). |
3.3 Philatelic and related Knowledge, PersonalStudy and Research (35 points) Philatelic and related knowledge is demonstrated by the items chosen for display and their related comments. Personal study is demonstrated by the proper analysis of the items chosen for display. Personal research is presentation of new facts related to the chosen subject. Philatelic and related knowledge: . The choice of items reflects knowledge of the chosen area . The exhibit should demonstrate a full and accurate appreciation of the subject chosen . The existing literature within the area has been used . The items are well described Personal study - descriptions of: . The postal stationery type, name and location of printer, issuing date, earliest recorded use & numbers printed (where known) . Watermarks, paper, perforations etc. of the postal stationery . Postal stationery printings and varieties . Rates and usage . Rarer added stamps to a postal stationery item . Scarce destinations and unusual routes . Distinctive cancellations and/or added markings affecting the rate and those not affecting the rate Personal research: . Research carried out by the exhibitor . Research and new discoveries should be given full coverage in accordance with their importance. |
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Where appropriate references should be given to the exhibitor's own or other previously published information. Where the exhibitor has extended such information a reference can be placed either in the introductory statement or on the exhibition page to which the research refers. It is unrealistic to require a collector to develop new findings in a heavily studied and researched area. For this reason, such exhibits will not be penalised for a lack of personal research, but will be given additional consideration if, in spite of previous research that has taken place, the exhibitor has managed to come up with new findings. The proper evaluation of philatelic and related knowledge, personal study, and research will be based on the relevant description of each philatelic object shown. A well thought-out plan may avoid otherwise lengthy descriptions later in the exhibit. lf using rarity statements ("One of X recorded) it is important to mention the source of this recording. Do not use expressions like "Unique" or "Very rare". Only the knowledge, study and research documented by the items in the exhibit can be judged. Furthermore exhibitors should bear in mind that the information given should not overwhelm the philatelic material shown. |
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d) Condition and Rarity The items should be in the best possible condition. The jury should take account of any really exceptionally fine or rare items present and whether all the accepted rarities in the chosen subject are included. N.B. Unless a postal stationery item is of extreme rarity, is unknown as entire, or the exhibit is primarily concerned with variations in the stamp impression only, it is desirable that it be shown in the form of entires. Commercial examples of privately stamped items are to be preferred to philatelically inspired ones. |
3.4 Condition (10 points) The postal stationery items should be in the best possible condition. The conditions of the items are UK: The condition of the items is evaluated as if they were stamps: No tears, no missing corners, no bends, no stains, no missing perforation (if present) etc. Exhibitors are encouraged to show unique or very rare material that does not occur in fine condition, but are cautioned from including other items in a condition that may reduce the perceived overall condition of the exhibit. The condition of common material should be impeccable, It is important to remember that the actual condition obtainable will vary according to the country and period. Commercially used items are to be preferred to philatelic produced ones. Additional franking should also be in best possible quality and postmarks should be as clear as possible with all essential wording complete. lf an item has been restored or manipulated it must be described as such. Unless a postal stationery item is of extreme rarity, is unknown as entire, or the exhibit is primarily concerned with variations in the stamp impression only, it is desirable that only entires be shown. |
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3.5 Rarity (20 points) Rarity is directly related to the philatelic items shown and to the relative scarcity of this material (however, not the value). |
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The jurors will primarily be looking for: . The rar¡ties (postal stationery types) within the area . Essays, proofs (approved and rejected) and specimens . Unused items, items used at intended rate and with additional franking (express, registered etc) . The difficulty of obtaining relevant and interesting postal stationery material for the exhibit. . How easy it will be to duplicate the exhibit . lf there is philatelic produced material in the exhibit The jurors will secondarily be looking for . Scarce stamps used as additional franking on a postalstationery item . Scarce postmarks, markings, rates, routes and destinations |
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e) Presentation The write-up must be clear, concise and relevant to the material shown and to the subject chosen for the exhibit. The method of presentation should show the material to the best effect and in a balanced way. With entires it is important to avoid unduly uniform arrangements. N.B. No advantage or disadvantage shall apply as to whether the text is handwritten, typewritten or printed. Brightly coloured inks and coloured album pages should be avoided (ref. GREV, Article 4.7). |
3.6 Presentation (5 points) The method of presentation should show the material to the best effect and in a balanced way. With entires it is important to avoid unduly uniform arrangements, and variation in mounting is therefore preferred. The exhibit is evaluated on: . Good balance in the frames and the individual pages . Good use of the page - with not too much white space on the pages . The write-up is clear, concise and relevant to the material shown and to the subject chosen for the exhibit . Sufficient write up - but not too much text . lllustrations are not too dominatiirg Any photocopies must be a minimum o'1 25% different in size from the original . Careful mounting Overlapping of items is accepted but obscuring important features should be avoided. No advantage or disadvantage shall apply as to whether the text is handwritten, typewritten or printed. Brightly coloured inks and coloured album pages should be avoided. |
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Relative Terms of Evaluation Postal Stationery will be judged by approved specialists in this field and in accordance with GREX Section V Articles 3.1 - 4.7 - ref. GREV, Article 5.1. 1. Treatment (20) and Philatelic lmportance (10) 30 2. Philatelic and related Knowledge, Personal Study and Research 35 3. Condition (10) and Rarity (20) 30 4. Presentation 5 Total 100 Concluding Provisions ln the event of discrepancies in the text from translation, the English text shall prevail. |
4. Relative Terms of Evaluation Postal Stationery will be judged by approved specialists in this field and in accordance with GREX Section V Articles 40 - 42 and GREV, Article 5: 1. Treatment (20) and Philatelic lmportance (10) 30 2. Philatelic and related Knowledge, Personal Study and Research 35 3. Condition (10) and Rarity (20) 30 4. Presentation 5 Total 100 5. Concluding Provisions ln the event of discrepancies in the text from translation, the English text shall prevail. |